Director, Financial Services

Description Mohave Community College seeks an experienced business accounting professional to join our financial services leadership team.
What you'll love about us: We create the future by cultivating relentless curiosity in our students and each other to unlock new opportunities and break barriers.
We take risks, adapt to oncoming challenges and opportunities, and engineer new ideas as we learn together from our mistakes and successes.
We engage fearlessly, bringing passion and energy to our work by dreaming big, being bold, having fun, and fostering a caring environment.
Celebrating each other and our results with enthusiasm makes our work meaningful and exciting.
We build together.
Our individual differences and backgrounds strengthen our teams, where we seek input and ensure every voice is heard.
We amplify our impact when we empower each other to take ownership and work together toward common vision.
We live authentically, being our best when we share information openly, create clarity, invite stakeholders to participate in decision-making, and communicate with utmost respect.
We care! We care about our students, our communities and each other, finding ways to actively engage and invest in the success of those we serve.
What we'll love about you: Your record of excellence in leadership, working with others in the spirit of partnership, transparency and care, to inspire action.
Your excellent communication providing regular, consistent, and meaningful information; listening carefully to others and ensuring your messages are understood.
Your ability to plan for change in ways that ensure broad buy-in and action that, in turn, significantly improves student success.
Your strong ethical orientation and ability to make discerning, evidence-based decisions.
Your ability to build effective and cohesive teams with a common commitment to and focus on student success.
Typical Duties Performs analysis, maintenance and reconciliation of all financial accounts and records; Prepares journal entries for corrections and adjustments.
Works with college staff, answering questions and providing account information and data requested.
Compiles and prepares financial information for college, state, and federal reports.
Prepares monthly and year-end financial statements.
Monitors state, federal and local grants, for both fiscal activity and compliance assurance.
Reconciles grant activity with appropriate college departments and prepares grant financial reports as required.
Works with Director of Financial Aid in monthly reconciliation of student loans, PELL and other federal aid.
Requests funds when applicable.
Prepares and maintains reconciliation of the colleges investment activity.
Monitors college general fund checking and savings account activity.
Works with chief financial officer on balance transfers.
Reviews and signs-off on monthly college general fund bank reconciliations.
Monitors stale checks and process disbursements for unclaimed property.
Oversees accounting functions to ensure accurate and timely completion of bank reconciliations, payables, and receivables; assists department and college staff with problem resolution as needed.
Assists in the oversight of institutional financial internal controls.
Coordinates the annual audit; prepares complete information including detail sheets and works closely with auditors while they are on campus.
Maintains a working relationship with audit firm throughout the year.
Participates in other audit activities, including state, federal, and local grant audits.
Distributes copies of final financial aid audit reports to appropriate federal, state, and local agencies.
Assists in the annual budget process.
Serves as module lead for the ERP business office module, including general ledger, accounts payable, and purchasing.
Maintains security and assures integrity of institutional software financial applications.
Works collaboratively with IT personnel on software updates and maintaining the security of the business office module.
Creates reports within the system as required by the CFO and auditors.
Attends meetings and conferences and reviews newsletters and financial update bulletins to keep up to date with GAAP and IRS regulations and changes.
Attends meetings and serves on committees as assigned.
Supervises and reviews the performance of professional and technical staff.
Supervision includes training, delegation of work assignments, employee evaluation and discipline, and employee hire/termination, promotion and pay rate change recommendations.
Assists in creating action plans to meet department goals and objectives, as well as college goals and objectives.
Conducts periodic reviews of progress and measures against goals.
Establishes procedures for workgroup to ensure success.
Handles highly sensitive information and confidential records and materials in compliance with state and federal regulations.
Adhere to college, federal and state administrative procedures, guidelines, initiatives and directive to ensure compliance with all relevant regulations affecting college operations.
Perform other tasks of a similar nature or level as assigned.
Qualifications Minimum Bachelors degree from an accredited institution in accounting, business or related discipline Five (5) years of experience in accounting, business, auditing, or a related field Three (3) years of progressively responsible supervisory experience.
Or Any combination of education and experience that results in possession of skills, knowledge and behaviors as outlined in the positions core competencies below.
Preferred Master's degree from an accredited institution in accounting, business or related discipline Five (5) or more years of experience in a higher education environment Core Competencies Adaptability: Understands the requirements of different situations and effectively adapts his/her behavior even when under stress and pressure.
Adjusts own view and objectives in order to achieve a shared goal.
Open to various standards, values and rules without losing a sense of identity.
Accountability:Shares quality standards and norms with stakeholders.
Acts as a role model for others in terms of reliability and integrity.
Ensures that the organizational culture is one in which taking responsibility for personal activities and the actions of others is very important and in which teams pull together when mistakes are made.
Analytical Thinking: Identifies action to prevent the problem from occurring partially or totally.
Identifies a number of solutions to complex problems integrating findings from several different disciplines, identifies and evaluates the various options developed and selects the most effective solution.
Coaching & Developing Others:Enables others to take appropriate risks.
Organizes and structures work for others in a manner that encourages ownership and accountability.
Balances the organizations tasks, goals and objectives with subordinates personal and professional needs.
Diagnoses performance issues, and determines appropriate development approach to suit the individuals learning style.
Uses effective questioning techniques to allow subordinates to think through problems and develop solutions.
Decision Making and Judgment: Models the use of sound judgment and integrity to make clear, transparent decisions regarding complex and or sensitive issues or materials.
Makes independent, critical decisions based on relevant information, considering the total organization.
Strikes a balance between being participative, i.
e.
, involving team members in decisions and being directive, depending on the needs of the team and the situation.
Consistently and effectively seeks input from unit and campus partners; is nimble and decisive.
Effective Communication: Tailors information to audience and individual needs - flexes style appropriately.
Models interpersonal communication that invites participation and future dialogue.
Actively seeks perspectives from others to ensure inclusiveness and understanding.
Refrains from immediate judgment and criticism of others' ideas and delivers criticism in a way that demonstrates sensitivity to the feelings of others and waits for others to finish their intended message before responding.
Initiative: Plans ahead for upcoming problems or opportunities and takes appropriate action.
Applies perseverance and energy to improving performance.
Generates commitment and enthusiasm from others to set and achieve challenging objectives.
Demonstrates the ability to complete even unfamiliar tasks independently by adapting his or her previously gained knowledge.
Provides advice and direction to others on how to recognize and take appropriate action on problems and opportunities.
Leadership:Understands formal and informal power and influence structure within the organization and successfully achieves positive, desired outcomes.
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Seeks consensus among diverse viewpoints as a means of building group commitment.
Incorporates a long-term perspective and broader organizational implication in planning, decision-making and problem solving.
Inspires and energizes others to commit to vision.
Employs a leadership style based on assessing the needs of individuals and adjusting to meet their needs.
Builds wide sphere of influence to enhance individual and organizational effectiveness.
Planning and Organization: Establishes priorities that address the details and timelines needed to achieve the intended results.
Handles and delivers multiple projects simultaneously.
Achieves goals in a timely manner, despite obstacles encountered, by organizing, re-prioritizing and re-planning.
Sets daily, weekly, monthly, quarterly and or annual project goals, creating specific plans to meet them.
Relationship Building: Facilitates dialogue to gain agreement using sound rationale to explain value of actions.
Uses diplomacy to build partnerships.
Promotes and models collegiality.
Consistently promotes and maintains a harmonious and productive work environment.
Is respected and trusted and often viewed as a role model.
Teamwork: Maintains or enhances self-esteem of others in all communications with team members.
Actively works to remove barriers to team effectiveness.
Is flexible and can work with a wide variety of different people on different tasks.
Fosters cooperation and collaboration in others through trust-building and relationships.
Encourages other team members to participate and facilitates when appropriate.
Facilitates team activities that promote effective peer and work relationships.
Fosters team communication and dialogue, identifies opportunities to gain consensus for team options, decision and outcomes.
Builds effective teams across organizations and levels, inside and outside own organization.
Application Instructions It is the responsibility of each applicant to have all the following documents on file in the Human Resources office by the deadline date in order to continue in the application process for this position.
Application materials will not be returned.
A complete online employment application form.
Please do not state 'see resume' on any part of the application.
Blank spaces may be cause for rejection of the application.
Cover letter addressing the criteria listed in the job announcement and your qualifications for this position.
Resume or curriculum vitae.
Optional, but encouraged.
Transcripts of all college work.
(Unofficial transcripts or photocopies will be accepted to establish the application file.
Official transcripts will be required if the candidate is offered the position.
) Important Notes: If any of the above listed materials are missing or incomplete, the application will not be considered.
Items 2-4 may either be attached electronically to the application or mailed to the address below (position number must be included on all documents):